Board Management Software Features for Volunteer Boards
Every volunteer board is a little different, but the challenges are usually the same. Board Beacon was built to help.
Start Free TrialThe Core Tools Your Board Uses Every Week.
Voting & Motions
Run formal board votes with full documentation and a permanent audit trail.
- Create votes with custom options and quorum tracking
- Operates under Roberts Rules of Order when enabled
- Permanent record of all votes and outcomes
- Export voting history for compliance
Calendar & Meeting Management
Schedule meetings, share agendas, and publish minutes, all in one place.
- Board calendar visible to all members
- Agenda builder for each meeting
- Post-meeting minutes publishing
- Past meeting archive
Board Chat
A dedicated channel for board communication, separate from personal email.
- Real-time messaging between board members
- Vote, upload documents, and assign tasks without leaving the chat
- Message history and archive
- No mixing board business with personal inboxes
Task Management
Assign, track, and complete tasks across the board, with full visibility.
- Assign tasks to specific board members
- Due dates and status tracking
- Board chair oversight of all open tasks
- Full task history across the board
Roberts Rules of Order Mode
For boards that are legally required or traditionally expected to follow formal parliamentary procedure.
- Votes become Motions with a required mover and seconder
- Standard 9-item Roberts Rules agenda available in one click
- Formally table or amend any open motion
- Executive Session support for sensitive agenda items
- Point of Order field on every agenda item
- Transparency Portal shows a governance disclosure to members
- Toggle on or off in settings, off by default
Board Chair Dashboard
One view that puts the board's work at your fingertips.
- Real-time overview of open votes, tasks, meetings, and finances
- Add, remove, and manage board members
- Control what your community sees in the Transparency Portal
- Assign tasks, manage committees, and configure voting rules
- Manage vendors, forms, documents, and SOPs
- Adjust branding, active tools, and billing from Command Center
Tools That Keep Your Organization Running.
Financials
Track your organization's financial activity with clarity and transparency.
- Income and expense tracking
- Budget vs. actuals reporting
- Shareable financial snapshots
- Transparency Portal integration
Announcements
Keep your entire organization informed, instantly.
- Send announcements to your entire organization in one click
- Urgent announcements reach everyone automatically
- Members control their own notification preferences
- Every announcement is logged and archived for the record
Custom Forms
Build custom forms in minutes for any board or community need.
- Flexible field types
- Transparency Portal submission capability
- Response collection and management
- You choose who gets notified when a form is submitted
Volunteer Management
Coordinate volunteers for events and ongoing needs.
- Create sign-up sheets with time slots or item lists
- Community members claim spots directly
- Track volunteer commitments and hours
- Members can track their own hours
Everything Stored Where Everyone Can Find It
Document Vault
A secure repository for every document your organization needs.
- Upload and organize files in customizable folders
- Share documents with all board members
- Meeting minute archive
- Keep everything secure
Standard Operating Procedures
Build and maintain step-by-step SOPs for every recurring process.
- Build new SOPs step-by-step
- If you have existing SOPs, upload them directly
- Assign specific steps to specific board members
- New board members hit the ground running from day one
Vendor Management
Vendor information accessible to everyone on the board.
- Vendor directory with contact info
- Document storage for invoices, contracts, and more
- Notes and history per vendor
- Survives board member turnover
Your Org Runs in Committees. Now They Have a Home.
Board Beacon gives each committee its own dedicated workspace, completely separate from the main board view. Add committee members, even if they're not on the board.
Each Committee Workspace Includes:
- Dedicated member list and roles
- Committee-specific task management
- Private document storage
- Private chat for committee communication
Your Community Gets a Window. You Keep the Controls.
What Community Members Can Access
- Board votes and decisions
- Meeting minutes and agendas
- Financial summaries and reports
- Volunteer sign-up sheets
- Custom forms for requests and feedback
- Board member directory and roles
What the Board Controls
- Toggle any section on or off with one click
- Control exactly which documents are visible
- Set access by member group or individual
- Manage community member accounts
Your Board Is Ready for Something Better.
Free for 60 days. Cancel anytime before you're charged.